Privacy Policy

1. Information We Collect

We may collect the following categories of information.

Personal Information

When you contact us, schedule a consultation, or request our services, we may collect:

• Full Name
• Email Address
• Phone Number
• Company Name
• Business Address
• Country or Region
• Any information you voluntarily provide

Business & Financial Information

To perform our services, you may provide access to business records, including:

• Accounting records
• Bank statements
• Credit card statements
• Payroll information
• Vendor bills
• Customer invoices
• Financial reports
• Tax-related documents
• Accounting software access (e.g., QuickBooks Online, Xero, Zoho Books)

This information is collected solely to provide the requested services.

Website Usage Information

When you visit our website, certain technical information may be collected automatically, including:

• IP Address
• Browser Type
• Device Information
• Operating System
• Pages Visited
• Date and Time of Visit
• Referral Source
• Website Usage Statistics

2. How We Use Your Information

We use the information we collect to:

• Provide bookkeeping and accounting services
• Process payroll and financial reporting
• Respond to inquiries and consultation requests
• Communicate regarding ongoing engagements
• Improve our website and services
• Maintain client records
• Detect fraud or unauthorized activity
• Comply with legal and regulatory obligations

We use your information only for legitimate business purposes and do not sell your personal information.

3. Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

• Improve website functionality
• Remember user preferences
• Measure website performance
• Analyze visitor behavior
• Enhance user experience

You may disable cookies through your browser settings; however, some website features may not function properly.

4. Confidentiality of Client Information

Confidentiality is one of our highest priorities.

All financial records, accounting data, payroll information, banking information, and business documents shared with Sigil Finance are treated as confidential and are used solely for providing the agreed-upon services.

Access to client information is limited to authorized personnel or trusted service providers who require such access to perform their responsibilities.

5. Data Security

We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect your information from unauthorized access, disclosure, alteration, or destruction.

These safeguards may include:

• Encrypted data transmission
• Secure cloud storage
• Password-protected systems
• Access controls
• Regular software updates
• Multi-factor authentication where applicable

Although we strive to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

6. Information Sharing

We do not sell, rent, or trade your personal information.

We may share information only in the following circumstances:

• With trusted service providers who assist in delivering our services
• When required by applicable law or legal process
• To protect our legal rights or prevent fraud
• With your explicit consent

Any third-party service providers are expected to maintain appropriate confidentiality and security standards.

7. Third-Party Services

Our services may involve trusted third-party platforms such as:

• QuickBooks Online
• Xero
• Zoho Books
• Google Workspace
• Microsoft 365
• Secure cloud storage providers
• Video conferencing platforms
• Payment processing providers

These services operate under their own privacy policies.

8. Data Retention

We retain personal and business information only for as long as necessary to:

• Deliver our services
• Maintain business records
• Comply with legal, accounting, or regulatory requirements
• Resolve disputes
• Enforce contractual obligations

When information is no longer required, it is securely deleted or anonymized where appropriate.

9. Your Privacy Rights

Depending on your location and applicable laws, you may have the right to:

• Request access to your personal information
• Correct inaccurate information
• Request deletion of personal information
• Withdraw consent where applicable
• Object to certain processing activities
• Request a copy of your personal information

To exercise these rights, please contact us using the details below.

10. International Clients

Sigil Finance provides services to businesses located in multiple countries.

By using our services, you understand that your information may be processed in accordance with this Privacy Policy and applicable laws governing our operations.

11. Children's Privacy

Our website and services are intended for business owners and organizations.

We do not knowingly collect personal information from individuals under the age of 18. If we become aware that such information has been collected, we will take appropriate steps to remove it.

12. External Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external websites and encourage users to review their respective privacy policies.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices, legal requirements, or technology.

The updated version will be posted on this page with the revised Effective Date. Continued use of our website after changes are posted constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have any questions regarding this Privacy Policy or our data practices, please contact us.

Sigil Finance
Website: www.sigilfinance.com
Email: info@sigilfinance.com